Programmes for delegations and business partners in Prague

When a delegation comes to Prague, the visitors form an opinion of their hosts and organisers as well as of the city. It matters who meets them at the airport, how quickly they get to their meetings, whether dinner is of the right standard and whether the programme runs to time. We prepare delegation programmes so that your people can focus on the guests and the meetings, not on logistics.

Who we prepare programmes for

We prepare programmes for organisers and companies that bring a delegation to Prague, for companies that host business partners, customers or colleagues from other branches there, and for institutions that receive official visits. They work just as well for universities and research centres that invite partners and expert delegations, and for embassies that need a reliable partner on the ground in Prague. We can arrange the whole visit, or only the part you would rather not handle yourself.

What we arrange

• Airport meet and greet and transfers to the hotel and to the first meeting.
• A hotel close to the meeting venue, with a block of rooms for larger delegations.
• Cars with drivers, minibuses and coaches for the whole visit.
• Interpreters for meetings and the social programme, on request.
• Private tours of Prague with a licensed guide in English, Spanish or Turkish, and in other languages depending on availability.
• Working lunches and dinners in a restaurant's private room.
• A cultural evening, such as a concert, the opera or the ballet, including tickets.

Protocol and schedule

With delegations, timing and order are everything. For each day we prepare a schedule: who arrives when, who picks up whom, when the car leaves for the meeting, where and when lunch is served and when the evening programme begins. We agree seating plans that follow protocol and build in buffer time in case a meeting runs over. You receive the schedule in advance for approval, and we carry every change through to all the services that depend on it.

Transport in the historic centre

Coaches may enter the historic centre, the protected Prague Heritage Reserve (Pražská památková rezervace), only with a permit that ordinary tour coaches cannot get. Guests therefore get off and on at designated coach stops, where a coach may stop for up to 15 minutes, while the coach itself waits in a designated coach car park. We plan drop-off and pick-up points, walking routes and buffer times in advance, so the delegation arrives at its meetings and dinners on time.

One coordinator

Throughout the visit you have one coordinator who knows the whole programme and is in touch with the drivers, guides, interpreters, the hotel and the restaurants. Your office deals with a single contact, and any change only needs to be reported once.

How to start

Send us the dates of the visit, the number of guests, the delegation's country and language, and the main points of the programme. We reply the same business day with follow-up questions or a first draft of the programme, and once the details are clear, we send a written, itemised quote. Just fill in our no-obligation request form. We explain step by step how to put the programme together in our article on how to plan a programme for a delegation or business visit to Prague.